Senior Administrative Assistant/Accounts
 in the Hong Kong Economic and Trade Office in Washington, D.C.
(An office of the Government of the Hong Kong Special Administrative Region)   

(Salary: US$46,512 or above per annum depending on relevant experience)

Entry Requirements

  1. A bachelor’s degree, or equivalent;
  2. Minimum three* years’ relevant working experience in general office duties with emphasis on accounting work and bookkeeping;
  3. Fluency in spoken/written English;
  4. Experience with QuickBooks Pro is a significant advantage;
  5. Fluency in spoken/written Chinese is an advantage;
  6. Work experience in public or governmental organization is an advantage; and
  7. Eligible to take up employment in the U.S.

*The selected candidate with more than three years of relevant experience may be appointed at a higher salary.

Job Description

Reporting to the Office Manager, the Senior Administrative Assistant/Accounts will:

  1. Assist in the preparation of office budget and fund allocation;
  2. Assist in the management of the office imprest system, including monthly and yearly reconciliations;
  3. Process payments and reimbursement claims in a timely manner and in compliance with relevant rules and regulations;
  4. Handle account receivable for the office in a timely manner and in compliance with relevant rules and regulations;
  5. Liaise with financial institutions on behalf of the office;
  6. Prepare, verify and process payrolls and payroll adjustments;
  7. Handle accounting duties related to the office’s insurance and related programs; and
  8. Assist in any ad hoc duties involving accounting and bookkeeping as requested.

Term of Appointment

Two and a half years’ contract term, starting September 2022. Upon completion of the contract term, the employee may be eligible for a new contract, based on an assessment of overall performance over the first contract term.

Benefits

  1. Medical and dental insurance coverage (insurance premium to be shared by employer and employee on a 85:15 basis)
  2. Vacation leave;
  3. Paid sick leave; and
  4. 10% end-of-contract gratuity, to be paid upon satisfactory completion of the employment contract.

Application

An application form can be downloaded here. The completed application form, with copies of supporting documents, should be submitted by e-mail to the Office Manager at hketo@hketowashington.gov.hk. Alternatively, hard copies could be mailed to the Office Manager at Hong Kong Economic and Trade Office, 1520 18th Street NW, Washington, DC, 20036.

Applications must reach the abovementioned e-mail address, or WETO by postal mail or by courier, on or before August 16, 2022.

Candidates who are shortlisted to further undergo the selection process will receive an invitation in due course. All applicants, including those who are not residing in Washington, D.C. should make their own arrangements to attend any in-person assessment (including interview), if invited, at their own expense. Only shortlisted candidates will be notified of the result of their applications. If a candidate is shortlisted for in-person assessment, original copies of certificates and transcripts of education, record of previous employment and written reference letters, must be produced at the in-person assessment.

Enquiries

Any enquiries concerning the recruitment exercise should be sent by e-mail to hketo@hketowashington.gov.hk.

General Notes

  1. This is not a position within the Civil Service establishment of the Government of the Hong Kong Special Administrative Region (HKSAR). The candidate appointed is not on civil service terms of appointment and conditions of service. He/she will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
  2. The terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
  3. It is HKSAR Government policy to place people with a disability in appropriate jobs wherever possible. Applicants with disabilities are considered on equal terms with other applicants.